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Public Notices

FAMILY EDUCATION RIGHTS AND PRIVACY ACT (FERPA)

The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires Commerce City Schools, with certain exceptions, to obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records. However, Commerce City Schools may disclose appropriately designated “directory information” without written consent, unless you have advised the District to the contrary in accordance with District procedures. The primary purpose of directory information is to allow Commerce City Schools to include information from your child’s education records in certain school publications. Examples include: A playbill, showing your student’s role in a drama production; the annual yearbook; honor roll or other recognition lists; graduation programs; for sports activities like wrestling, showing weight and height of team members.
Directory information, which is information generally not considered harmful or an invasion of privacy if released, can be disclosed to outside organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with three directory information categories - names, addresses and telephone listings - unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent. If you do not want Commerce City Schools to disclose directory information from your child’s education records without your prior written consent, you must notify the District in writing within 10 days of enrolling in Commerce City Schools. Commerce City Schools has designated the following information as directory information: student’s name; participation in officially recognized activities and sports; address; telephone listing; weight and height of members of athletic teams; electronic mail address; photograph; degrees, honors, and awards received; date and place of birth; dates of attendance; and grade level.


PROTECTION OF PUPIL RIGHTS AMENDMENT (PPRA)
Definition of Terms Used in PPRA:
“Instructional Material” - Instructional material that is provided to a student, regardless of format, including printed or representational materials, audio-visual materials, and materials in electronic or digital formats (such as material accessible through the Internet). The term does not include academic tests or academic assessments.

“Invasive Physical Examination” - Any medical examination that involves the exposure of private body parts, or any act during such examination that includes incision, insertion, or injection into the body, but does not include a hearing, vision, or scoliosis screening.

“Personal Information” - Individually identifiable information including: (1) a student or parent’s first and last name; (2) home address; (3) telephone number; or (4) social security number.
Requirements:

No student shall be required to submit to a survey, analysis, or evaluation that reveals information concerning:
Political affiliations or beliefs of the student or the student’s parent;
Mental or psychological problems of the student or the student’s family;
Sex behavior or attitudes;
Illegal, anti-social, self-incriminating, or demeaning behavior;
Critical appraisals of other individuals with whom respondents have close family relationships;
Legally recognized privileged or analogous relationships, such as those of lawyers, physicians, and ministers;
Religious practices, affiliations, or beliefs of the student or student’s parent; or
Income (other than that required by law to determine eligibility for participation in a pro- gram or for receiving financial assistance under such program), without prior written consent of the parent or eligible student.
A parent of a student may, upon request, inspect any survey created by a third party containing one or more of the items listed as (1) through (8) above before the survey is administered or distributed by a school to a student and may choose to opt the student out of participation in the sur- vey. The superintendent shall develop procedures for: (1) granting a request by a parent for reasonable access to such survey within a reasonable period of time after the request is received, and
(2) making arrangements to protect student privacy in the event of the administration or distribution of a survey to a student containing one or more of the items listed as (1) through (8). The requirements of PPRA do not apply to a survey administered to a student in accordance with the Individuals with Disabilities Education Act (IDEA).

A parent of a student may, upon request, inspect any instructional material used as part of the educational curriculum for the student. The Superintendent shall develop procedures for granting a re- quest by a parent for reasonable access to instructional material within a reasonable period of time after the request is received.

Parents shall be notified prior to the administration of physical examinations or screenings that the school may administer to students. This notice shall offer the parent the opportunity to opt the student out of any non-emergency, invasive physical examination or screening that is (1) required as a condition of attendance; (2) administered by the school and scheduled by the school in advance; and (3) not necessary to protect the immediate health and safety of the student, or of other students..

The parent of a student shall be notified prior to the commencement of activities involving the collection, disclosure, or use of personal information collected from students for the purpose of marketing or for selling that information (or otherwise providing that information to others for that purpose). Such notice shall offer the parent the opportunity to inspect, upon request, any instrument used in the collection of such information before the instrument is administered or distributed to a student and to opt the student out of such activities. The superintendent shall develop procedures that: (1) make arrangements to protect student privacy in the event of such collection, disclosure, or use, and (2) grant a request by a parent for reasonable access to such instrument within a reasonable period of time after the request is received.


School Report Card

As part of this mission, the Governor’s Office of Student Achievement (GOSA) presents its annual report on Georgia's public education agencies. GOSA hopes that the information contained in these reports and future reports will provide educators, parents, students, and all stakeholders with valuable information and challenge communities to improve education for all of Georgia's children.  

Please use link below view the report card for every school in the district.

O.C.G.A. 20-2-751.7
PSC Mandated Process For Reporting Allegations of Inappropriate Behavior by School Employee- https://law.justia.com/codes/georgia/2017/title-20/chapter-2/article-16/part-2/subpart-2/section-20-2-751.7/





 Student Attendance Protocol

You are hereby notified of the consequences under Georgia law (O.C.G.A. 20-2-690.1) that state what can occur when a student has accumulated 7 or more absences.

Any parent, guardian, or other person residing in this state who has control or charge of a child or children and who shall violate this Code section shall be  guilty of a misdemeanor and, upon conviction thereof, shall be subject to a fine not less than $25.00 and not greater than $100.00, imprisonment not to exceed 30 days, community service, or any combination of such penalties, at  the discretion of the court having jurisdiction. Each day’s absence from school  in violation of this part after the child’s system notifies the parent, guardian, or other person who has control or charge of a child of seven unexcused days absence for a child shall constitute a separate offense.

Above and beyond these consequences under state law, 7 or more unexcused absences will result in a referral to the Student Attendance Review Board as called for in the Commerce City Student Attendance Protocol.  For out-of-district students, students will be withdrawn from Commerce City Schools to attend their home district upon 7 unexcused absences. 

If you have questions concerning your child, please contact the appropriate school.

Susan Tolbert- Commerce Primary- 706-335-5587 
Cara Lindsey- Commerce Elementary- 706-335-1801 
Kelly Shoemaker- Commerce Middle-706-335-5594 
Will Smith- Commerce High- 706-335-5942



CTAE Public Notice

The Commerce City School System offers the following career and technical education programs for all students regardless of race, color, national origin, including those with limited English proficiency, sex, or disability in grades 9-12.

Agriscience Systems 
Audio-Video Technology and Film 
Business and Technology
Food and Nutrition
Health Science 
Work-Based Learning

Persons seeking further information concerning the career and technical education offerings and specific pre-requisite criteria should contact:

Dr. Joy R. Tolbert
270 Lakeview Drive
Commerce, Georgia
706-335-5500
joy.tolbert@commercecityschools.org

Inquiries regarding non-discrimination policies should be directed to:

Joy Tolbert (Superintendent)
270 Lakeview Drive
Commerce, Georgia
706-335-5500
joy.tolbert@commercecityschools.org


HB 91 Petition Processing


1. All students wishing to petition for HB 91 diploma need to complete the application form from the Commerce City Schools website (download the HB91 Petition Form below). Students must mail or take the form, along with a copy of their ID card, to the guidance counselor at Commerce High School.

2. Each submitted application will be logged by the CHS guidance office.

3. The counselor (or his/her qualified designee) will be responsible for vetting the transcript to ensure the student met graduation requirements based on credit. The high school principal and guidance counselor will sign off on the application depending on the outcome of the review.   If the petitioner meets requirements the counselor or designee should immediately inform the data collections specialist in Central Office to make the needed changes to the transcript to reflect the status as a graduate. The counselor or designee should check to see if the student has a current diploma on file that can be issued. 

4. Students will be contacted via email and/or form letter of the outcome. The principal at CHS will sign off on the final transcript for issuance to students.  If the student qualifying for graduation would like a diploma and one is not currently on file at the high school, the counselor will order diplomas for interested students on a quarterly basis. 

5. The high school counselor and data collections specialist at central office are responsible for all tracking and data collection of petitioners.  The high school counselor and data collections specialist will submit the annual report to the state department of education.


HB251: Intradistrict Transfer Option
State law in Georgia allows intradistrict transfer within our state, but since we are a charter system, we have no option for intradistrict transfers.